I’m strongly urging my clients running Small Business Server to move their mailboxes to online hosted Exchange servers. I’ll give you a bit of background and tell you an anecdote to explain why Exchange frightens me, then tell you more about Microsoft Online Services next week.
Microsoft released the first version of Small Business Server in 2000. […] continuedRead more
The Sad State Of Law Office Software
I’m going to work up to specific products, but let’s start with the concept of storing valuable, confidential data in the cloud, on servers run by some big company.
As a lawyer in a small firm, think of the scariest example you can imagine – say, your highly sensitive letter to a client outlining the risks in your litigation strategy, or notes on the phone conversation with a client where she confessed to killing Colonel Mustard in the library with a candlestick. […] continuedRead more
It’s rare now to find traditional POP3 email accounts, where messages are downloaded to a single computer and are only accessible at that computer. We move between different computers freely (home/work/laptop/netbook) and want our mail to be available on all of them. We are buying smartphones in staggering numbers and getting our email on the phone is a big part of the reason. […] continuedRead more
You’ve got a Windows 7 workstation in a small business or law firm. The network server is running Windows Search 4 and you’ve added the network locations with shared files to your Documents library. All the pieces are in place! […] continuedRead more
Previously: Windows 7 Searches – Small Business
When you click on Documents in the Start menu in Windows 7, your cursor arrives blinking in Libraries. I’ve been annoyed by that for months, but I finally had an “ah-ha!” moment when I discovered what libraries can do for searches. Let me give you some background about libraries, from the perspective of a small business or law firm user. […] continuedRead more
If the right elements are in place, Windows 7 can be used for lightning-fast searches through shared folders in small businesses and law firms. There are a couple of tricks to that process; it will take a couple of days to give you the background and show you some search techniques. […] continuedRead more
Here’s a procedure for people working in a very small business that don’t want to call me for every routine task.
Very small businesses frequently have a single folder for all company or firm files. It’s almost always mapped to a drive letter, so everyone stores all work files in the “N:” drive or the “P:” drive. […] continuedRead more
Exchange Defender has a new tool for previewing quarantined messages.
Exchange Defender is the service used by many businesses to quarantine spam and scan incoming and outgoing mail for viruses before delivering mail to the company server. Exchange Defender sends a daily report listing all quarantined spam, as well as providing add-in software for Outlook and an online control panel for reviewing quarantined messages. […] continuedRead more
There is more frustration with passwords than almost any other part of our interactions with computers. Part of the frustration is the difficulty of remembering them, of course, but there is also no consistency to help you understand when a password is required or what it’s for.
Passwords will be a fact of life for a long time. […] continuedRead more
Windows Search 4 is one of the most valuable services on your computer. It’s highly recommended for everyone using a Windows PC, as well as for servers in small businesses, but it is remarkably difficult to find out if it’s installed and working. I’ll give you some background, then show network administrators a trick for Windows Server 2008. […] continuedRead more
Here’s an Outlook feature that was new to me – there’s a way to overlay two Outlook calendars.
It’s becoming common for people in small businesses to share Outlook calendars. It’s easy if you have an Exchange mailbox in a business with Small Business Server or a mail system run by Microsoft Online Services. […] continuedRead more
Trying to help a very small business decide on technology that will last for 5-10 years has always been an interesting challenge, and the choices are completely different now than they were just a few years ago. Small Business Server 2003 was an obvious choice for a long time but Small Business Server 2008 is only one of many possibilities now, and I’m frequently recommending alternatives, especially for businesses with 4-10 computers where SBS 2008 might be overkill. […] continuedRead more
This is for my clients whose mail is protected by Exchange Defender.
Some background for the rest of you: Exchange Defender is an inexpensive service that filters and archives all the mail sent to a business. It strips all virus attachments, drops all misaddressed messages, and holds onto the spam. Only legitimate messages are delivered to the server at the business. […] continuedRead more
Backups – Introduction
Backups – Data Backups vs. Drive Images
Backups – External Hard Drives
Backups – Software for Data Backups
Backups – Online Backups
Backups – Image-Based Backups
Backups – Seagate Replica
Backups – Windows Home Server
Backups – Small Business Server
Backups – Recommendations
We’ve talked extensively about different ways to back up individual computers, but even the smallest businesses (and many homes) are likely to have multiple computers that should be backed up. […] continuedRead more
Many people are looking for an easy way to use their home or office computer remotely. I’m starting to push LogMeIn Pro as the best way for many people to set up their remote access.
Remote access to a computer at another location has obvious appeal for people leaving an office who would benefit from being able to get on the office computer after hours. […] continuedRead more