Outlook’s Slow Road To Syncing Signatures

Outlook will finally begin to sync signatures

At some point, possibly during our lifetimes, the Outlook desktop program for Windows will begin syncing email signatures through the cloud from one computer to another. This will be a wonderful thing that will alleviate one small pain point in setting up new computers.

But not today, not tomorrow, and apparently not this month, despite a flurry of excitement a few days ago when Microsoft announced a June rollout before apparently changing its mind. […] continued

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The Outlook Search Bar Is Changing, Whether You Like It Or Not. (You Won’t Like It.)

The new Outlook search bar might leave you feeling adrift without a paddle

If you use the Outlook desktop program for Windows, the search bar is going to change and move around and grow and grow and grow like a mutant chicken heart from an old horror movie. And just like the monster, you can’t stop it. (Cue spooky soundtrack music.)

Microsoft is changing the position of the search bar as part of a grand vision that expands Microsoft Search into a universal tool that encompasses web and enterprise data in addition to our own stuff, and uses AI to make our searches so smart that we get over our initial feelings of annoyance. […] continued

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What’s Wrong With Office 365 Junk Mail Filtering?

Office 365 junk mail filtering - finding too many diamonds in the rough

Too many important messages are going into my Outlook Junk Email folder, and I can’t figure out why.

Seriously, I don’t know how to explain it. Several of my clients have mentioned that more messages lately are being incorrectly flagged as spam, and the mistakes seem obvious when I look at my own Junk Email folder. […] continued

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How To Turn Off The Dropbox Desktop App (And Why Is There A Desktop App, Anyway?)

How to turn off the Dropbox desktop app

Dropbox started as a drop-dead simple product for individuals: a folder on your computer that seamlessly syncs with the cloud so you can work with the identical folder on all your other computers. That’s it! That’s all there was to it. Ten years ago, that was revolutionary.

Last year, Dropbox introduced a new desktop app for PCs and Macs. […] continued

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Shooting Fish In A Barrel: Microsoft Is Rebranding Office 365

Microsoft is re-branding Office 365. Just give up on understanding it.

Shared communication is one of the underpinnings of civilization. It sets humans apart from animals.

Microsoft is engaged in a long-term effort to prevent us from being able to understand each other. I don’t know why. The company doesn’t appear to be run by a super-villain, but that would fit the facts. […] continued

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Request Files Using Dropbox Or OneDrive

Request files using OneDrive or Dropbox

I tingle with excitement when I discover a cool technology trick that no one knows about, which perhaps tells you more about me than I should be comfortable with. The only nagging worry is, what if everyone already knows the trick and you’re all embarrassed for me?

I’ll have to take that risk. […] continued

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Google, Microsoft, And Unethical Behavior

Google & Microsoft choose the dark side to promote their businesses instead of protecting consumers

Two weeks ago, Google changed its web search results to fool you into clicking on paid ads by mistake.

Last week Microsoft announced that an upcoming update for Office will force web searches in Chrome to go through Bing instead of Google – without consent and with no notice.

These are both terrible ideas, the kind of thing that erodes public trust and makes us understandably angry. […] continued

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The 2019 Bruceb News Year In Review

The 2019 Bruceb News year in review

(This will be the last Bruceb News article until I recover from an upcoming business conference trip to Hawaii. Happy holidays!)

I think I accomplished two goals in 2019: writing articles about privacy and security that were so terrifying that they kept you awake at night; and making those articles so dull that they helped you sleep. […] continued

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Say Goodbye To Outlook Clutter

Focused inbox will replace clutter in Outlook on January 31, 2020

On January 31, 2020, there won’t be any more clutter in Outlook. Oh, you’ll still get just as many unimportant messages as before, but they won’t be sorted into a Clutter folder. Instead, you’ll use Microsoft’s replacement, Focused Inbox, to read “Focused” and “Other” messages.

This only applies to a few people. […] continued

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Grammar Are For Winners!

Grammar checking made easy with Word, Outlook, G Suite, and Grammarly

Need help with spelling and grammar? Of course you do!

You already get help with your spelling. Microsoft Word and Outlook automatically fix common errors on the fly as you type, and flag possible misspellings with the familiar wavy line. Your phone auto-corrects your errors, which of course works flawlessly.

Artificial intelligence now allows grammar to be checked just as easily as spelling – on the fly, with instant feedback. […] continued

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Microsoft Makes It Easy To Encrypt Your Email (Well, Easier Than Before, Anyway)

Office 365 message encryption

Let’s talk about email encryption.

That didn’t take long! I’ve never seen a room empty out that quickly. I’d like to thank the fourteen of you who are still reading. I didn’t want to say this while everyone else was here, but you’re my favorites.

If you’re in a small or midsized business, you’re probably not using email encryption. […] continued

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How To Use The Archive Button In Outlook

Outlook has a new Archive button

Outlook has an Archive button, right next to the Delete button. You haven’t noticed it because we have trained ourselves for twenty years to let our eyes slide over anything in Outlook that we don’t use. The Archive button appeared a couple of years ago without any fanfare and, I’ll be damned, it’s pretty useful. […] continued

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How To Stop Microsoft Teams From Starting Automatically

Microsoft Teams - how to prevent autostart

Last month Microsoft rolled out an update to some Office 365 business subscriptions that for the first time includes the app for Microsoft Teams. Some of you are seeing the Teams startup screen every time the computer starts.

If you don’t use Teams, the unwanted startup screen may make you think unkind thoughts, but let’s be realistic. […] continued

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Your Office 365 Mailbox Is Not Backed Up (But It’s . . . Wait, Is That Okay?)

Office 365 mailbox is not backed up

If your small or midsize business uses Office 365, there is probably no backup of your mailboxes. A backup – long-term retention of a copy of your mailbox in a separate place – requires a third-party service at startling expense.

It’s starting to be a problem that needs to be solved. […] continued

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Your Backup Program Is Not Backing Up OneDrive Files (But It’s Okay!)

OneDrive Files On Demand are not backed up

Backups are hard. I have a story to tell you about why your backup program is not backing up OneDrive files – but don’t panic! This is just a public service announcement that may help you someday if you understand what’s going on behind the scenes.

If you have files in OneDrive or OneDrive for Business, it means Microsoft stores your files in the cloud. […] continued

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