Grammar Are For Winners!

Grammar checking made easy with Word, Outlook, G Suite, and Grammarly

Need help with spelling and grammar? Of course you do!

You already get help with your spelling. Microsoft Word and Outlook automatically fix common errors on the fly as you type, and flag possible misspellings with the familiar wavy line. Your phone auto-corrects your errors, which of course works flawlessly.

Artificial intelligence now allows grammar to be checked just as easily as spelling – on the fly, with instant feedback. […] continued

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Microsoft Makes It Easy To Encrypt Your Email (Well, Easier Than Before, Anyway)

Office 365 message encryption

Let’s talk about email encryption.

That didn’t take long! I’ve never seen a room empty out that quickly. I’d like to thank the fourteen of you who are still reading. I didn’t want to say this while everyone else was here, but you’re my favorites.

If you’re in a small or midsized business, you’re probably not using email encryption. […] continued

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How To Use The Archive Button In Outlook

Outlook has a new Archive button

Outlook has an Archive button, right next to the Delete button. You haven’t noticed it because we have trained ourselves for twenty years to let our eyes slide over anything in Outlook that we don’t use. The Archive button appeared a couple of years ago without any fanfare and, I’ll be damned, it’s pretty useful. […] continued

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Your Office 365 Mailbox Is Not Backed Up (But It’s . . . Wait, Is That Okay?)

Office 365 mailbox is not backed up

If your small or midsize business uses Office 365, there is probably no backup of your mailboxes. A backup – long-term retention of a copy of your mailbox in a separate place – requires a third-party service at startling expense.

It’s starting to be a problem that needs to be solved. […] continued

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Rules For Computer And Online Safety 2019

How to be safe using a computer in 2019

These are the rules for computer and online safety in 2019. You can download a copy here.

Only your vigilance will protect you against bad guys. You will be safe if you are cautious. Stop and think before you click on links, before you call unfamiliar phone numbers, before you install programs, and before you fill in passwords. […] continued

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Security Tip: The Bad Guys Can Spoof The Sender’s Name And Email Address On Malicious Messages

Email address spoofing

Let’s start with two familiar security principles.

•  The bad guys can make any name appear as the sender of a malicious email message.

•  Frequently the email address does not match the name. It’s one of the indicators that a message is fake.

The screenshot above is an example. You should always look at the email address of the sender before you click on anything in an email message. […] continued

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Outlook Tip: Paste Your Way To A New Email Message (And A Few Other Random Bits)

Outlook - Ctrl-V paste to start a new message

Outlook is full of hidden surprises and shortcuts. Here are a few tips for Outlook junkies that range from obvious to obscure. I know the first one (sent in by good friend BillG) took me by surprise, and I’ve been scouring lists of Outlook tips for a long time.

 


Create an Outlook message from the clipboard

When you’re at the Outlook Inbox, a tap of the Ctrl-V key instantly copies the contents of your clipboard into a new email message. […] continued

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The Password Lecture

The password lecture - you know you need it

We have to talk about passwords.

We’re going to start exactly where you expect: with a lecture about your sloppy habits, as if you’re a kid who’s about to be sent to the corner. I can’t avoid giving this lecture. It’s my job as a parent. You know you need it. […] continued

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The Bad Guys Do Not Have A Video Of You Looking At Porn

Security warning: the bad guys don't have a video of you looking at porn

The bad guys know where you live.

The bad guys know your old passwords.

But the bad guys do not have a video of you looking at porn. They’re lying to scare you.

If you get an email asking for money and threatening to release an embarrassing video taken with your laptop camera, it is a scam. […] continued

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Microsoft Is Running FAST Searches In Outlook 2016

Outlook 2016 FAST searches

Microsoft has changed the way we search for mail in Outlook 2016. The changes are almost (but not quite) invisible, so the details are only important if you’re an Outlook power searcher. The rest of you can take a day off and rest up for the next article.

 


TL;DR

Here’s the short version. […] continued

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Microsoft Is Cutting The Ribbon In Word, Excel & Outlook

Microsoft is cutting the Office ribbon

Microsoft intends to simplify the ribbon in Outlook, Word, Excel, and Powerpoint. It’s possible that Microsoft will work thoughtfully and carefully and you will be happy with the result.

Oh, stop it. I hear you laughing. I’m serious. Microsoft is saying all the right words. They want to make the ribbons (the tabbed toolbars across the top) simpler and easier to use, but they say there will be an easy way to return to the way they look now for people with strong muscle memory who don’t want to change. […] continued

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Security Warning: Malicious Email Reaches Epidemic Levels

Email messages are trying to hurt you

The onslaught of spam email with malicious links has reached epidemic levels. I’ve never seen it this bad. I hear from clients every day about dangerous email messages. I get 5 or 10 or 20 a day myself.

This is my new suggestion: Assume every message you receive is phony. […] continued

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Office 365 Tip: How To Turn Off Focused Inbox And Turn On Clutter

Outlook - clutter and focused inbox

I don’t like Focused Inbox. I want my Clutter back.

Focused Inbox is Microsoft’s new method of filtering mail for Office 365 business accounts. Here’s more info about Focused Inbox.

The short version:

•  Clutter and Focused Inbox are both ways to separate important messages from messages that are less likely to be important to you – newsletters, notifications, marketing and ads. […] continued

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Ch-Ch-Ch-Changes: Focused Inbox Is Replacing Clutter In Outlook

Focused Inbox is replacing Clutter in Outlook

Microsoft just wants to be helpful. It’s eager to be helpful. It can’t stop itself from trying new things, just in case they’re a little bit better, even if you didn’t ask for any changes and you don’t really want new things.

Imagine that every six months you came home and Microsoft had rearranged your furniture without telling you. […] continued

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Security Warning: Do Not Click On Links In Email Messages!

Do not click on links in email messages!

Do not click on links in email messages unless you are 100% certain they lead somewhere you want to go.

We are being assaulted by a torrent of phony email messages from criminals. The messages look legitimate. The links lead to fake websites that will try to steal your password or credit card number. […] continued

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