web_services

Storing Business Files Online: Dropbox, Google & Box Are Sprinting While Microsoft Falls Behind

The race for online shared folders

Microsoft is losing another race. This one should have been Microsoft’s race to win but it is falling behind for familiar reasons: an inability to keep up with the competition, and its self-inflicted injuries from making overly complex, confusing services with poorly chosen names.

Small businesses and law firms want to store shared files in the cloud instead of on a server in the closet. […] continued

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Dropbox Finally Adds New Business Features

Dropbox Business - new plans, new features

Dropbox has begun to roll out important improvements in its services for business. In particular, Dropbox team folders finally make Dropbox a viable competitor for Box for shared online company folders.

Some background before we get to the new features.

Although Microsoft and Dropbox try to make things fuzzy, the reality is that OneDrive and Dropbox were both built to hold files owned by individuals. […] continued

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Google Chrome Gives You That Syncing Feeling

Google Chrome syncs tabs, bookmarks & history

This is a tip that is basic, elementary, beginner level. Unless you don’t know it, in which case this will help you feel centered and peaceful – slightly radiant, really.

Google Chrome syncs open tabs, bookmarks, and browsing history to all your devices.

That’s it. Doesn’t sound like much, does it? […] continued

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How To Use Office Online For Fun And Profit

Office Online - Word, Excel, Powerpoint, OneNote

A difficult part of using technology in 2016 is simply remembering what tools we have at our disposal. It’s all well and good for me to report on all the swell new programs and services that are available, but that doesn’t do any good if you don’t remember which one will help you when you’re trying to get work done. […] continued

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Google Adds Blue Skies And Photo Scans

Google Photoscan, Deep Blue editing

(Happy Thanksgiving! Next article will be Monday, November 28.)

Google continues to provide the best tools for non-professionals to work with photos. It has introduced a new app for scanning old photos, and it has improved the editing tools in its Google Photos app. Your skies will always be blue.

Google Photoscan is a new iOS and Android app to make great looking digital copies of paper photos. […] continued

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Quickbooks Moves Inexorably To The Cloud

Quickbooks Online

A year ago I wrote about Intuit’s promotion of Quickbooks Online and the bleak long-term prospects for the desktop version of Quickbooks. It’s not really a choice for Intuit; it’s the only way to survive. Intuit’s bet is paying off. It’s good news for Intuit, not good news for traditionalists who hope that this cloud stuff is just a fad. […] continued

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LastPass Is Now Free On All Devices

LastPass now free on all devices

LastPass announced this week that it is now free to use on all your devices, including computers, phones and tablets. Here’s the LastPass announcement. If you’re a LastPass user, you can install the LastPass app on your phone or iPad now. If you’re not using LastPass yet, there are no excuses: it’s time to take control of your passwords. […] continued

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Microsoft’s Enterprise Products Are Literally Overwhelming

Definition of overwhelm

Overwhelm (verb)  Defeat completely; give too much of a thing to someone; inundate

Microsoft’s roadmap for business apps and services is overwhelming.

Good news! It’s also not for you, my loyal small business readers. I’m going to list a staggering number of upcoming Microsoft products and services to give you an idea what the company is up to, but I give you permission to pay no further attention to any of them. […] continued

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Photo Management For Computer Users In A Mobile World

Photos on a computer in a mobile world

All the people who have asked me how to manage their photos on a computer are over 40.

If you’re under 40 (“young’un” is the technical term), you take several hundred photos a day and it never occurs to you to “manage” them. If you want an old photo, you scroll through the camera roll on your phone with thumbs moving at the speed of hummingbird wings until you find it, right? […] continued

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You Might Not Want To Know How Much Google Knows About You

Google - My Activity

You have a vague idea that Google knows a lot about you.

You’re right.

Google has nothing to hide. It’s prepared to show you everything it has collected about you.

Are you sure you want to know? It’s a bit . . . creepy.

A few months ago Google created a tool named “My Activity” that gathers all its personal information about you into one place. […] continued

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Spotify Daily Mix: Better Playlists Through Algorithms

Spotify - better playlists through algorithms

If you’re a regular Spotify listener, you’ve got to check out the new Daily Mix playlists!

Before we get to that, start with the advice: if you listen to music, you should have a paid Spotify subscription. For $9.99/month, you can play just about anything from the entire history of recorded music on demand. […] continued

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Microsoft Starts To Untangle Microsoft Accounts And Office 365 Business Accounts

Microsoft's tangled knot of personal & business accounts

Background: Understanding Microsoft Work And Personal Accounts

Tip: How To Change The Login For Your Microsoft Account (And Why You Should)

Last week Microsoft candidly acknowledged that it has created a confusing and frustrating tangle with its two identity systems – personal Microsoft accounts and business Office 365 accounts. According to Microsoft, four million people use the same email address to log into their personal Microsoft account and their business Office 365 mailbox. […] continued

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Prisma Turns Your Photos Into Works Of Art

Prisma - Vernal Falls

Prisma is a free app for iOS and Android that turns your photos into works of art in seconds. In a way it’s similar to the filters that have been around for Instagram and Snapchat for years, but these are the best filters you’ve ever seen.

Look at a few samples, then I’ll tell you some of the details down below. […] continued

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What Are All Those Unfamiliar Tiles In Your Office 365 Menu?

Office 365 menu

In the early 1990s Microsoft was the dominant company in personal computing but its products did not recognize or incorporate the brand new concept of something called the “Internet.” After a famous 1995 memo from CEO Bill Gates, Microsoft embarked on a pivot that led the company to integrate the Internet into everything it produced – one of the most stunning turnarounds in business history, and one that ensured the company would continue to dominate personal technology for the next fifteen years. […] continued

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Scan Documents And Create PDFs With Your Phone

Scan documents and create PDFs with your phone

It has become easy to use your phone for quick scans and to create PDFs on the fly. Find an app to use and remember it when you get a receipt or document that should be scanned on the fly.

Each of the major cloud services – Microsoft OneDrive (Office Lens), Box (Box Capture), Dropbox, and Google Drive – has an app for scanning documents with the phone camera and storing the scans online. […] continued

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