Office tips

Outlook Tip: Paste Your Way To A New Email Message (And A Few Other Random Bits)

Outlook - Ctrl-V paste to start a new message

Outlook is full of hidden surprises and shortcuts. Here are a few tips for Outlook junkies that range from obvious to obscure. I know the first one (sent in by good friend BillG) took me by surprise, and I’ve been scouring lists of Outlook tips for a long time.

 


Create an Outlook message from the clipboard

When you’re at the Outlook Inbox, a tap of the Ctrl-V key instantly copies the contents of your clipboard into a new email message. […] continued

Read more

Office Tip: How To Make Outlook Easier To Use On A Touchscreen

Outlook touch mode - Quick Access buttons

This tip is for anyone who uses the desktop version of Outlook on a laptop with a touchscreen. We few, we happy few, we band of brothers, this is for you. If you’re not a touchscreen user – well, frankly, I like Outlook better with this turned on anyway, but you can go back to killing time with Instagram if you’re bored. […] continued

Read more

Listen To Your Computer: New Read Aloud Options In Outlook, Word

New read aloud options in Outlook, Word

When you’ve finished talking to your computer, you can sit back and listen to it instead. Microsoft has improved the speech features in Word and Outlook for Office 365 subscribers, so the computer will read documents and messages out loud with more natural inflection and pauses. It’s still mechanical but it’s better mechanical. […] continued

Read more

Talk To Your Computer: Speech Recognition In Windows 10 And Office

Speech recognition in Windows 10 & Office

Microsoft has quietly improved the speech recognition features in Windows 10 and in the Office programs. They’re still not great but you might want to give them a try if you haven’t talked to your computer in a while.

One fundamental truth has not changed: If you are serious about dictating on a computer, there is no alternative to the Dragon Naturally Speaking products.  […] continued

Read more

How To Use Google Maps In Outlook

Google Maps vs Bing Maps & Apple Maps

Here’s a tip for a few select people. Wonderful people. The best people. My people. All of you who use the desktop version of Outlook.

You also use Google Maps, because everyone uses Google Maps. That’s obvious, right? It has become so valuable, so rich, so far ahead of the competitors, that you are doing yourself a disservice if you use anything else. […] continued

Read more

Office 365 Tip: How To Turn Off Focused Inbox And Turn On Clutter

Outlook - clutter and focused inbox

I don’t like Focused Inbox. I want my Clutter back.

Focused Inbox is Microsoft’s new method of filtering mail for Office 365 business accounts. Here’s more info about Focused Inbox.

The short version:

•  Clutter and Focused Inbox are both ways to separate important messages from messages that are less likely to be important to you – newsletters, notifications, marketing and ads. […] continued

Read more

Outlook Disconnected From Office 365? Try Disabling IPv6

Outlook disconnected? Try disabling IPv6

(This tip is for IT pros. Non-technical readers should still read this article because it involves a thrilling mystery, it teaches important lessons for healthy living, and it has a fresh minty aftertaste. But if you’re not sure, don’t do anything to your computer without the support of your trusted IT support person.)

Outlook 2013 and 2016 can occasionally lose their connection to an Office 365 hosted Exchange mailbox. […] continued

Read more

Improved Calendar Sharing For Office 365 Users

Outlook - OWA webmail calendar sharing

Here’s a tip for business Office 365 users that I wish I’d known about sooner. Early this year, Microsoft significantly improved the experience of sharing Outlook calendars. The secret is to share your calendar in webmail instead of doing it from the Outlook desktop program.

Office 365 webmail (aka Outlook Web Access, OWA, “Outlook on the web,” and too many other names) can be viewed at https://mail.office365.com. […] continued

Read more

A Possible Fix For The Excel Slow File Opening Bug

Excel & the Realtek WavesMaxxAudio bug

Previously: What To Do When Excel Opens . . . Very . . . Slowly . . .

Windows is weird.

A year ago I wrote an article about an Excel bug: occasionally there is a 30-60 second delay after clicking on an .XLSX file before the Excel logo appears and the file opens. […] continued

Read more

How To Use Office Online For Fun And Profit

Office Online - Word, Excel, Powerpoint, OneNote

A difficult part of using technology in 2016 is simply remembering what tools we have at our disposal. It’s all well and good for me to report on all the swell new programs and services that are available, but that doesn’t do any good if you don’t remember which one will help you when you’re trying to get work done. […] continued

Read more

What To Do When Excel Opens . . . Very . . . Slowly . . .

Excel - Windows 10 slow to open files

Followup 07/2017: A Possible Fix For The Excel Slow File Opening Bug

This bug only affects a small number of people, but it’s an interesting one because it’s been a problem for almost a year and there’s still no clear understanding of what’s going on.

It happens on Windows 10 computers running Excel 2013 or Excel 2016. […] continued

Read more

Outlook 2016 And The Mysterious Disappearing Folder Pane

Outlook 2016

Here’s the story of an odd Outlook 2016 bug that you might run into.

Microsoft has been urging everyone with an Office 365 license for the Office programs to update to Office 2016. It’s a modest upgrade at best, as the programs are virtually identical to the 2013 versions, but it feels good to get the latest version for free, right? […] continued

Read more

Outlook Tip: Save Replies In Same Folder As Original Message

Outlook - save replies in same folder as original message

Here’s a tip about an Outlook feature that only a few people will appreciate – but if you’re one of those people, you might like it a lot.

If you sort your incoming email into folders, a simple change will result in your replies being filed automatically in the same folder as the original messages, instead of having them land in a huge unsorted pool in Sent Mail. […] continued

Read more

Get Outlook 2013 For Better Performance With Large Mailboxes

Microsoft Outlook 2013

If you have a large Office 365 mailbox, Outlook 2010 may be slowing down even if your computer is otherwise running at full speed. A new feature in Outlook 2013 – the “sync slider” – might improve performance significantly, and as a nice bonus you would also get the benefit of the other improvements in Outlook and the other Office programs. […] continued

Read more

It’s Magic! Turn Your Phone Into A Scanner With Office Lens

Turn your phone into a scanner with Office Lens for iPhone and Android phones

Last week Microsoft made Office Lens available for iPhones and Android phones. It’s a free app that turns your phone into a fast and efficient scanner, able to easily capture documents, business cards, receipts, whiteboards, and more. It’s practical and useful and does some great magic tricks to make the process easy. […] continued

Read more